Budget Business Analyst at USC (2024)

The Department of Family Medicine of the Keck School of Medicine of USC provides care for every member of the family, across generations and over lifetimes. We aim to enhance the quality of life for underserved and vulnerable patients, while educating future generations of highly skilled, compassionate primary care specialists. Our goal is to combine education, patient advocacy, and evidence-based research to advance family medicine and geriatrics.

The Department of Family Medicine is seeking an energetic, self-motivated team player with solid organizational, analytical, and interpersonal skills to join its finance team as a Budget/Business Analyst to support day-to-day departmental financial needs.

Job responsibilities of this role include, but are not limited to:

• Administer assigned budgets
• Review, approve and log income and expenses in university financial systems (Workday, Concur, Beacon) into a tracking system
• Analyze current performance to plan and project future budget performance
• Determine when budget adjustments are required and prepare requests for budget amendments
• Reconcile internal records (account balance and activity) with university financial records. Research and resolve problems
• Process and track cost transfers (non-payroll and payroll)
• Assist with tracking of cash receipts, generate invoices, and follow up with vendors for outstanding payments
• Track equipment purchases
• Research and gather data for departmental reports. Conduct preliminary analysis of data. Recommend report content and format to display findings most effectively
• Assist with annual budget development and submission
• Assist with year-end financial transfer and closing activity
• Assist in local planning of short- and long-term budgets by compiling and organizing data for use in forecasts
• Process payroll allocations for faculty, staff, and students. Monitor and reconcile payroll activity. Assist with processing off-cycle payroll requests and corrections
• Stay current with department, school and university financial policies and procedures. Serve as an internal resource and assist faculty and staff in financial transactions such as procuring goods/services and accounting for travel expenditures and reimbursem*nts

Perform other related duties as assigned or requested. The university reserves the right to add or change duties at any time

Qualifications for the job include:

• Proficient in Microsoft Office applications (especially Excel (pivot tables and formulas), Teams, and PowerPoint), Zoom, and Adobe Acrobat
• Aptitude to maintain attention to detail in a fast-paced environment
• Effective communication skills (written and oral), reading comprehension skills and relationship-building skills
• Strong problem-solving skills, including ability to research, organize and analyze information
• Anticipate potential issues and be proactive in formulating solutions
• Self-starter with results-oriented focus
• Ability to prioritize and manage multiple assignments and time sensitive issues and meet strict deadlines with minimal supervision
• Must exercise a high level of confidentiality and discretion

Additional information pertinent to this specific position:

• This position is full-time, non-exempt / 37.5 hours per week (7.5 hours worked with unpaid 30-minute lunch per day)
• Eligible for hybrid work schedule (on-campus and remote). Need to be flexible to be on-campus as needed.

Preferred Qualifications:

• Preferred education: Bachelor’s degree
• Preferred experience: 2 years of directly related work experience. Knowledge of university systems and procedures such as Workday Financial/Human Capital Management and SAP Concur Travel and Expense Management.

Required Application Documents:

• A Cover Letter and CV/Resume are required. Incomplete applications will not be considered. Please feel free to upload your application materials in a single document.

The hourly rate range for this position is $34.43 – 38.64. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education:Bachelor's degreeCombined experience/education as substitute for minimum educationMinimum Experience:1 yearPreferred Education:Bachelor's degreePreferred Experience:2 yearsMinimum Field of Expertise:Business administration, accounting or related degree and budget experience including knowledge of government and fund accounting. Strong computer skills with use of automated spreadsheets.Preferred Field of Expertise:Prefer university budget experience and knowledge of university financial systems.